7 Best Tips for delivering an Outstanding Presentation

"Mam, I am so nervous ! I have prepared my presentation and worked hard on the tips given by you.  But still I am getting butterflies in my stomach... " .  

No, no,  don't be under the  illusion that this is a naive , young junior person.  The words were uttered by a 8 year  experienced manager, who had given several presentations in office. This time, the audience was different.  He was amongst a few others , assigned to present to the Board of Directors about his new idea for business incubation. 

I tried to calm him. "What is bothering you ? Try to be explicit ".

He thought for a minute and said "Two things - How can I get the Board to listen to me ? How can I keep their attention ? "

Whoever you are , all of us know that we feel flutters when we have to take the centre stage for presentation. And the manager had articulated quite explicitly . These are the key things which is needed for a successful presentation. Keeping the attention of the audience and getting them to listen to you. 

I had written about the importance of the Content.  You can read the post here : 7 Tips for Managing  Content of the PPT . 

In this post, I am going to talk about another very important aspect of a good presentation : " Connect ".  

• Engagement vs. Attention : In schools of colleges , the teacher often says - Pay attention.  But in presentations, if cannot say so. In fact , I always prefer engagement over attention. My words should "engage" the audience. It should evoke curiosity.  It should build a rapport. A few ways to do this in the initial slides of the presentation:
• Pose a question to the audience -  either to an individual or to the entire group
• Ask the audience to imagine
• Use startling facts

• Voice Modulation : To some people it comes naturally and for others this needs lots of practice. Your voice should not be monotonic. Avoid extremes in pitch. Your voice is a very powerful instrument for connecting with the audience. They will laugh and cry with you if you can attain mastery of your voice. 

• The Power of the Pause : I have seen many people just breeze through the slides, in a monotone without pauses. Even if the content of the presentation is very good, this will not create an impact. They fear that if they pause, the  audience will lose interest . Or they just want to get it over with.  The Pause is very powerful. If you can use a lag of 1 or 2 seconds before telling something which is crucial for the presentation, it will create a greater impact.

• Eye Contact : If the audience is small, it is easy to keep eye contact with them . You just have to give a sweeping glance from left to right and then from right to left after a couple of slides.  In case you are on a podium, on the stage, with lights on you , then you should fix up a point in the air, just in the middle of the hall and deliver your presentation. 

• Make it a conversation : If your presentation is not interactive, it is very difficult to connect and engage the audience. If appropriate, use humour. You have to look at the body language - a smile, a snigger, twitching of hands will give away the trouble makers, if any. There might be awkward questions from them . Just don't lose your temper.  You can thank them for their input and carry on or you can utilize their point to modify the direction of your talk. Do it calmly and intelligently. 

• Storytelling : This is one of the most powerful tools to connect with the audience. Use powerful analogies, anecdotes and stories to make your presentation richer. This will get their attention and peak their interest. You should create an atmosphere where the people will feel the desire to take action.

• Smile : I know it is not easy to smile when you are on the stage. But do it anyways. Smiling will loosen you up. Be free and fluid in your movements but avoid aimless movement. Watch out for mannerisms like tapping, swaying etc. 

All these are easier said than done. 

Practice is the key and that will take you towards perfection.  If you are nervous, rehearse in front of the mirror or in front of your friend or family and ask for feedback. 

Breathe deeply. Practice mentally. 

And remember ... a bit of fear is normal , as well as good for delivering a great presentation !

Cheers !

7 Best Ways to be Happy

We do not get everything in our life. 

Scene 1  : We aspire for something , we try hard and do whatever it takes to attain our goals but sometimes in spite of all our efforts , we fail.  We curse our fates, become depressed and unhappy. We mope around with long face , people try to console us , but we still are unhappy.

Scene 2 : Years pass by. And now when we look back at the incident and our failure, we thank our lucky stars that whatever happened was for the best !

I am sure all of us have gone through similar situations. But hang on ! There is a period between scene 1 and scene 2 where we keep on feeling miserable and unhappy and in that duration, we miss out on precious time ... the time which will never come back again !

So folks, here are some tips how we can try to be happy. But the catch is - we have to practice being happy. If we can follow these steps when we are feeling down and in the dumps, we will be able to enjoy our valuable and priceless gift - the present !

• Think of the people who have bigger problems than you : Suppose you do not get the coveted promotion and you are really miserable. Think of the people who do not have a job ! If you are worried that your daughter has flunked in her maths exam , think of the parents who have specially abled children . Don't you think your problem just got smaller ? 

• "This too shall pass "  : The famous writing on the wall.  Everything is temporary.  The sorrow that you feel now will pass and hang on ... if you ever feel that you are on cloud 9 , remember that that is also transient. 

• Fake it till you feel it : Feelings follow actions. If you are  feeling low, deliberately act cheery, and you will find that you are  actually feeling happier. If you are  feeling angry at someone,  do something thoughtful for her and your feelings toward her soften. This strategy is uncannily effective.

• Do not be too harsh to yourself : Sometimes , in the rush of things, we are too unkind to ourselves. We take ourselves too seriously, punish ourselves and start hating ourselves. Go slow !  Give yourself  a break.You are good. You are loved. You have had your wins. You have unique qualities and potential. Celebrate your small wins. Appreciate yourself. Love yourself.

• Don't let time slip away : When people realise that their life is almost over and look back , they see how many dreams have gone unfulfilled.  Health brings a freedom very few realise, until they no longer have it. The biggest wake-up call here is that these people didn’t mean for this to happen—one day blended into the next, and “someday” passed by, and a call to follow a specific dream went unanswered. Scary, isn't it ? So, do not procrastinate, do not let the seconds melt away. Pursue your dreams. Let failures come , you can just bend your way and walk on the green grass on the other route, not losing track of the bigger goal. 

• Optimism, Hope and Gratitude : The power of positive thinking is boundless.  Regular practice of positive thinking gives us hope and optimism.  Gratitude for what we have , a word of praise or appreciation for your child or subordinate , helping others, doing a good deed a week will make you happy.  For me , working with orphanages and old age homes are therapeutic. All of us are very busy in the rat race with the fear of being left out. If we can proactively fit in some time for good deeds and service to others , we will automatically be practicing "active" gratitude.  And believe me , it will make you profoundly happy and your problems will appear really trivial. 

• Invest in strong relationships : Relationships are our strengths. It is empowering and liberating.  Strong bonds make us what we are. They define us. They are our life blood.  Whatever may be the situation, if we have robust bonds, we are saved. If we have strong ties with our parents, we know that whatever may be the situation, they are there with us and that gives us immense strength to fight back. So, nurture your relationships - with your parents, friends , spouse, siblings . Stay in touch with them. Spend time with them. 

Life is beautiful and precious. Do not waste it !

Choose happiness ! 

Do newer things, enjoy the "Fun of failure" , turn adversity into advantage, enjoy the "pauses" that life presents and love yourself !

Cheers !